Conference and event planners

Example job titles

• conference and meeting planner
• conference planner
• conference services officer
• convention coordinator
• event planner
• festival organizer
• meeting planner
• special events organizer
• trade show planner

Main duties

• This group performs some or all of the following duties:
• Meet with trade and professional associations and other groups to promote and discuss conference, convention and trade show services
• Meet with sponsors and organizing committees to plan the scope and format of events, to establish and monitor budgets and to review administrative procedures and progress of events
• Coordinate services for events, such as accommodation and transportation for participants, conference and other facilities, catering, signage, displays, translation, special needs requirements, audio-visual equipment, printing and security
• Organize registration of participants, prepare programs and promotional material, and publicize events
• Plan entertainment and social gatherings for participants
• Hire, train and supervise support staff required for events
• Ensure compliance with required by-laws
• Negotiate contracts for services, approve suppliers' invoices, maintain financial records, review final billing submitted to clients for events and prepare reports.

Employment requirements

• A university degree or college diploma in business, tourism or hospitality administration is usually required.
• Several years of experience in hospitality or tourism administration or in public relations are usually required and may substitute for formal education requirements.
• Certification relating to special events, meetings or conference management may be required.

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